Do you want to renovate your kitchen? How about a new car? Does a European vacation get your heart racing? These are the kinds of things you need to have on your someday list.

Items on your someday list are unique. These are goals that can’t be projects because their action plans wouldn’t be specific enough. For example, European vacation could become a project someday as long as you’re ready to take the vacation. However if you’re like me, one of the steps of this plan would say, get $8,000. That’s way too vague to be actionable. Who knows when I’ll have an extra $8,000 to spend on a luxury?! So until I have the money and the time, European vacation sits on my someday list.

Don’t get me wrong. Your someday list shouldn’t be a sorrowful list of all the things you want to do but can’t. It should be something to motivate you to succeed! It should be something fun; something full of exciting goals to drive you to complete your projects. After all, what good is a great organizational system that helps you get all your work done quickly if there’s no light at the end of the tunnel? Your someday list is the light.

First make your list. Write down everything that gets your hear pumping. Now make those items real. Get a piece of paper and some magazines and make a collage that depicts your goals! When you’re done, you can put all these papers in a three-ring binder that you can look at any time you’re feeling down. If you ever have a day where you don’t feel like looking at your next action list, pull out your someday binder and flip through the pages. You’ll be amazed how energized you’ll feel after you remind yourself why you’re working!

The beauty of the Getting Things Done system is that it not only gets you organized and moves you forward, but it also keeps you motivated. It truly is a self-sustaining system! But before we end this series, I’m going to take you back to the beginning. Once you’ve reached this point, you should be well organized but ideas constantly pop up and new tasks constantly present themselves. If you don’t have a way to capture and deal with them, you’ll quickly find yourself back at Collect and Conquer trying to get your life back on track. Your Talking Pad: Don’t Leave Home Without It will show you how to keep your system on track.

The best way to make sure that no great ideas slip through your fingers is to make a tickler file. Tickler files can be pretty easy to set up. All you need is a card file and a bunch of index cards. I have a little black box that holds 3×5 cards. I also cut up a couple of index cards to make dividers with tabs to maintain some semblance of order to system that’s little more than a collection of random thoughts at this point. You can have as many or as few categories as you’d like and you can feel free to add or delete categories as needed.

Now that you have your tickler file set up, grab a stack of index cards and start writing! Write down every idea for every invention, book, or whatever you’ve been thinking about. When you’re done, go back to each card and write down the questions you have about that idea. Do you need to figure out how an invention could be put together? Do you need a more efficient system at work but haven’t quite figured out what it could be? Write these concerns on the card. Over time you’ll notice that so many questions and comments have accumulated that an action plan for your idea now seems clear. At that point you can take your idea out of your tickler file and turn in into a project. Your rock is now on it’s way to becoming a diamond!

Most people have ideas and think, “If only I could make it happen.” With this system, you have a way to make your ideas realities almost automatically! Make sure you review your tickler file every week. You’ll be surprised at all the new comments you can add!

There’s one more facet we’ve yet to cover: long term goals. What do you do with items like “renovate my home” or “buy a new car”? You can’t have a nebulous item like “get $25,000″ on an action plan. How do we organize these goals so that they can be achieved one day? Find out in Someday Lists for Fun and Profit.

By this point you’ve collected every piece of paper and task that’s been demanding your attention and organized them all into their own projects that each have their own little folder with an action plan attached to each one. You also have a “next action” list compiled so you always know what step you need to take to move your projects forward.

After following this system for a while, you’ll begin to notice that certain files get reincarnated ever week, month, and/or quarter. Every time these projects return from the dead you have to waste ten to fifteen minutes making another file and another action plan. How can these projects be organized so you still get them done without having to constantly replace the files? You create a Perpetual Project War Board.

What is a Perpetual Project War Board exactly? It’s a big white board that you use to collect all of your recurring projects. First you take a white board that’s large enough to contain all of your weekly, monthly, and quarterly projects. My white board is 3 feet by 4 feet. Yours may be larger or smaller depending on what tasks you’re facing. After you get your board take thin black electrical tape and make vertical lines from top to bottom that are space far enough apart for you to write in the white spaces. Next take thick black electrical tape and make two vertical lines to separate the board into three categories. Label the top line in each category “Weekly”, “Monthly”, and “Quarterly”. Finally, get your thin black tape again and make a vertical line close enough to the thick black tape so you have little boxes big enough to write a number at the end of every line except for you category labels. Here’s what your war board should look like:

Now fill in all of your weekly, monthly, and quarterly tasks. When you’re done, create an action plan for each and every one. These plans should to look like the ones you have for all of your other projects except all of the tasks in your action plan need to have a number associated with them. Once you have all of these action plans made, get a three-hole punch and put them in a three-ring binder that’s separated into three parts (Weekly, Monthly, Quarterly). Make sure this binder is always with your war board.

Now go through all of the projects written on your war board and write down the number that corresponds with the next task you need to do on your action plan. Then add all of those tasks to your next action list. Every time you complete one of these tasks, change the number next to that project and add the next task to your next action list. Now you have a system to help you progress in all your recurring tasks!

Congratulations! You’ve tamed all of your actionable tasks. But what about the ideas you have that have yet to develop into actionable projects? Read the next article Tickle Your Way to Success to find out how to deal with these projects in the making.

Open up your Delegate folder and take a look at each project in it. Now think about who you’d delegate each one of those projects to. Start making separate stacks for each person you want to handle you projects. You should be looking at several stacks of paper and each stack should be labeled with the name of the person you’re going to trust with those projects. Take those stacks and place them each in their own folder labeled with the person’s name. On the outside of the folder, staple a list of the projects that the file contains so you can check them off as your project manager completes them. Now you have a way to track the progress of the people you’re trusting to complete these projects.

Next it’s time to tackle your Defer folder. The goal here is to give each project its own file so we can develop action plans. Let’s take “Build a Website” as an example. Your action plan may look something like this:

1. Decide on content and product
a. research feasibility and demand for product
b. research wholesalers/drop-shippers for product
c. decide whether to write my content or outsource it
i. research sites that offer article writing services
ii. write articles or post ad for a writer
2. Decide on a domain name
a. research domain name providers
b. reserve domain name
3. Research web store hosting sites
a. research credit card processing options
b. research web development software
c. purchase hosting and/or software
d. sign up with a credit card processor
4. Decide on site design
a. build site
5. Research other ways to monetize my site
a. adsense
b. affiliate programs
c. integrate into site
6. Find ways to advertise site
a. article marketing
b. adwords
c. banner ads
d. viral marketing
e. link trading
7. Implement, Review, and Refine

Once you have one of these outlines for each of your projects, take the first step from each project and put them all on their own list. Now you have a “Next Action” list for all of your projects. Every time you complete on of these tasks, go to the corresponding project folder and write down the next task. In this way you have a dynamic list that’s constantly moving you towards completing all the projects on your list and you always know exactly what the next step forward is!

Now all of your projects are happily on their way to completion. But what about the projects that keep coming back every week, month, or quarter such as inventory or washing your car? Read the next article on to The Perpetual Project War Board to find out how to deal with these persistent projects.

After gathering all of your paperwork and tasks, you need to implement the four “D’s”. Every time you pick up a piece of paper or consider a task you need to decide if you’re going to Delete it, Delegate it, Defer it, or Deal with it. If the task is something that isn’t vital to your success or to achieving you goals, delete it. Toss it, trash it, whatever! Just get rid of the dang thing. These tasks are draining your psychic energy for no reason. If the task is something that’s important to your success but you don’t necessarily have to do it yourself, put it in a file to be delegated to someone you trust. We’ll make a file for these tasks later so we can check up on their progress. Should you decide that the task is too important to delegate and it can’t be completed within two minutes, then defer it. Put these tasks in a separate file so you can turn them into individual projects or put them on your perpetual task war board. Later we’ll organize these items and turn them into action plans. Finally if a task will take you less than two minutes to complete, deal with it now. Get it done and out of your way forever! You’ll be surprised how many of your tasks can be dealt with now.

You’ve probably accomplished a lot at the end of this exercise but we aren’t done yet! Right now you’ve got two folders staring you in the face with the generic titles of Defer and Delegate. Now it’s time to turn these folders into actionable projects. Ready yet? Then go on to the next article: Powerful Project Management.

I must admit, I fell into the old “this stuff can’t work for me” trap that snares so many others who strive to develop themselves. But I forced myself to read on and as I did, I started thinking of ways that I could adapt Allen’s system so it makes sense for my life. The beauty of the system championed in Getting Things Done is that it’s flexible enough to adapt to any situation. For example, I’m no CEO with hundreds of employees under me and a multi-billion dollar company to run. However, I do have a lot on my plate! I keep two offices. One at a restaurant I run and the other at home where I work on developing alternate streams of passive and active income. At last count I had 67 projects in play. I’m sure you’ll agree that 67 projects is quite the load for anyone. Chances are, you have that many projects in your head or more! No wonder you’re so stressed out! The question is what can you do about it?

I’ve put together a series of articles that outlines how the average Joe can adapt David Allen’s system of personal organization to become more effective. The adaptation will describe how you can use the collection phase to organize your thoughts and then make project folders and next action lists to move yourself forward. I’ve also included ideas on perpetual project war boards to keep track of tasks that you face every week, every month, and every quarter. In addition, I’ll also show you how to use your maybe/someday list to keep yourself motivated and how to use notebooks and tickler files to capture your great ideas (and your not so great ones) so you can develop them. Are you ready? Then move on to the next article: Collect and Conquer!

Covey’s book runs the gamut in terms of personal development. After the initial overview, Covey separates his book into three parts. Each part attacks a different facet of success. For example, the first part is focused exclusively on the individual. Here you’ll learn how to approach the projects that face you every day. Sound like your average self help book? It probably would be if Covey didn’t take an unconventional approach to task management. Einstein once said that, “The significant problems we face cannot be solved at the same level of thinking we were at when we created them.” That quote pretty much sums up Covey’s philosophy when engaging your most challenging tasks. The 7 Habits of Highly Effective People explains how you can elevate your thinking to solve issues that stand in the way of your success.

The next section of The 7 Habits of Highly Effective People explains the principle of interdependence and the importance of seeking out win/win relationships with other successful people. No one is an army of one and everyone needs help to achieve their most ambitious goals. The next section of The 7 Habits of Highly Effective People explains the principle of interdependence and the importance of seeking out win/win relationships with other successful people. Two heads truly are better than one and if you’re really serious about your success, you’ll need to help others with theirs’. In this section, Covey will teach you how synergy will help you reach your goals in short order!

Finally, Covey also understands that life can’t be all business all the time so the last section is dedicated to renewing yourself so you don’t miss out on the important things in life. Some people tend to get lost in the pursuit of their goals and forget about the important things in life. In the last section of The 7 Habits of Highly Effective People, Covey reminds you to take a step back every now and then to enjoy life so you don’t forget why you’re working as hard as you are.

If you’re a nail biter or a speeder, then it’s time to get some better habits. With Stephen Covey’s help, you’ll reach your goals a lot faster, and without a speeding ticket.

Neuro-linguistic programming or NLP is basically just challenging the logic that created a disempowering belief in the first place. For example, maybe you think that you’ll never be able to be successful because you weren’t born into a privileged family. That kind of thinking could hold you back your whole life! Subconsciously you’ll deny yourself opportunities because you don’t think there is anyway you’d succeed. Instead of moping around in self pity, you could go out and read biographies of people who were raised in a modest family and became insanely successful! Once this devastating belief is removed from your mind, you’re free to pursue your dreams!

Awaken the Giant Within provides step-by-step instructions on how to identify which beliefs are holding you back and then teaches you how to destroy them. Once you’ve eliminated these cancers from your mind you’ll learn how to replace them with more empowering ideas to help transform your life. Robbins helps you shape your behavior starting with the vocabulary you use every day and expands the transformation all the way up to the habits that make up your everyday life. Awaken the Giant Within is a manual for transformation!

If there is any part of your life that you aren’t 100% satisfied with, then you owe it to yourself to pick up a copy of Awaken the Giant Within and find out what’s holding you back from reaching your true potential in life.

In Unlimited Power, Robbins shows you how to identify disempowering beliefs that you hold such as, I have to do everything myself and teaches you to question them and break them down using neuro-linguistic programming. It’s truly amazing how many beliefs you develop that have little or no evidence to back them up! You see, the mind doesn’t like information gaps so when you lack enough information your mind will fill in these gaps to reach a conclusion. Some of these conclusions are preventing you from achieving your ultimate potential in life. Unlimited Power gives you step-by-step instructions to identify these disempowering beliefs, challenge them, and replace them with empowering beliefs so you can move forward in your life and achieve the success you deserve!

The book would be great even if it stopped there but Robbins takes in a step further and dedicates an entire section of the book to building a winning team. Most self help books focus solely on self improvement, but Robbins realizes that no one is an army of one. In order to put together a powerful team, Robbins teaches you a variety of techniques such as mirroring. When you mirror someone you mimic, to a degree, the mannerisms of the person you’re talking to. People like others that are like themselves. It’s true that birds of a feather flock together. If you are driven to be successful then you have to align yourself with other people who want the same thing. Unlimited Power is not only about bettering you; it’s about building a powerful alliance and growing together.

If you think you’re going to be an army of one, go ahead and try. But your chances of success are about as good as John Doe winning the war on terror by himself. When you have a group of like minded people working with you, there’s no limit to what you can achieve and Unlimited Power will teach you to do just that.

I won’t write a book review yet since I don’t know how the rest of the book will unfold, but from the small advices I’ve learned so far, I think many are worth sharing.

1. If you’re following the GTD method (Getting Things Done), look at your list of to-dos and see if you could cut that list in half. Find stuff that aren’t worth working on, or stuff you could delegate, but you didn’t delegate for any specific reason.

2. If you’re working on many different aspects of your life right now, take some time and analyse what brings you joy. Use the 80/20 rules to help you out. 20% of what you do actually brings 80% of your happiness. By the same token, 80% of what brings you stress, anger and such is brought by 20% of the people you know, stuff you do, tasks you have, etc. If you can do without them, wipe them out of your life for good.

3. If effectiveness and efficiency is what you strive for, ask yourself at least twice per day “I’m I being productive or just active?” If it is the latter, stop what you’re doing at that moment, and focus.

4. On effectiveness. It’s not worth being efficient if you’re not doing something effective, meaning that you must work toward your goal. If what you’re doing is “productive of a result”, that’s what you’re looking for. If you’re only doing without any goal in mind, it’s not worth doing. Note that those “results” must be toward the accomplishment of goals you’ve set yourself. Goals toward a life you want to live.

5. Do stuff that get you out of your comfort zone. I’ll never repeat this one enough, getting out of your regular stuff is something you MUST be able to do by yourself. When it’ll be normal for you to be incomfortable, you’ll have a huge advantage compared to other people, and you’ll have knowledge they don’t have: scary stuff isn’t that scary when done once.

6. This tip is GTD related (I’ve been reading this one too). Daily, set yourself one goal you want to accomplish. Then, find what the next action toward that goal is. Be the most explicit possible. i.e. “Call Joe at 555-1010 and ask prices for the new Madza RX-8″. Someone else must be able to do the next action for you only by reading the description. But don’t use more than one sentence, that’d be overdoing it.

7. “Cut the fat”. Stop looking at your email each half hour. Decice on ONE time per day which will be your email reading and replying time. Don’t be afraid of doing it. Many think they’ll miss opportunities by doing so, but it’s pretty impossible. If you’re afraid of missing such opportunities, set up an autoresponder which will say “If your email is urgent, please call me @ 555-5555″. This will prevent you from missing “that” opportunity.

8. Try doing stuff in batch. This is related to the last point. If you can do a task once instead of spreading it through the day, it will be much more efficient since you won’t be disturbed while doing it. Yes, make sure you don’t get disturbed during those “intensive” work period.

9. Stay focused. When you’re working on a specific task, avoid at all cost going to email, msn, phone or doing something else than what you primary focused yourself on. This will allow you to be much more efficient and will produce better results.

10. Do the impossible instead of the possible. Make goal impossible to reach in order to make sure that you do more than required. It’s not by setting up easy stuff to do that you’ll be considered someone who achieve. It’s by going for what you truly want that you’ll be able to make those “impossible” goals possible.